Types of calendars that you can use
There are two types of calendars you can use in Breakout.
Breakout calendar
If you want Breakout to handle scheduling for you, use a Breakout-managed, Cal.com calendar.
When should you use this calendar
Create and manage your scheduling setup inside Breakout
Connect conferencing apps like Zoom
Manage availability
Create or edit event types
Select which event type Breakout should use
Third-party calendars
If you already manage scheduling elsewhere, connect an existing calendar.
When should you use this calendar
This is useful when you want Breakout to reference your current calendar setup without switching to a Breakout-managed flow.
Setting up your calendar
Setting a Breakout calendar
Go to Settings > Calendar.
Open the Breakout Calendar tab.
Click Create Managed Calendar.
Once created, connect your calendar and conferencing apps.
Set your availability.
Open the Event Types section.
Create a new event type or choose an existing one.
In the event type selector, select the event type Breakout should use.
Selecting the event type
Breakout uses the selected event type for scheduling. In the Event Types section, you can:
View all available event types
Create a new event type
Edit an existing event type
Select which event type should be used by Breakout
Note: Ensure that you select the correct event type, especially if you have multiple meeting types.
You can also edit an event type.
Setting a third-party calendar
Go to Settings > Calendar.
Open the Third Party Calendars tab.
Click Add Third Party Calendar.
Enter your calendar details.
Save the calendar.
You can also update or remove connected third-party calendars later.
Troubleshooting
If scheduling is not working as expected, check whether you have:
Created your Breakout Calendar successfully. Alternatively, if you have set up a third party calendar, ensure that your calendar connection is active and up to date
Connected a conferencing app (if your meetings require one)
Set your availability
Selected the correct event type
Org calendar
An org calendar helps workspace admins and managers review calendar readiness across users in the organization.
Important: If your workspace includes Org Calendar diagnostics, an admin or manager may also be able to review readiness details and trigger a refresh.
Access
Admin
Manager
Org Calendar gives a workspace-level view of calendar setup for each user, including:
Connection status
Readiness status
Last synced time
Configuration status (calendar, conferencing, event type, and metadata configurations)
Each user may appear as:
Ready: The user’s calendar setup looks complete
Needs Attention: One or more required setup items are missing
Not Connected: The user has not connected the required calendar setup
Unavailable: Readiness data could not be loaded at that moment
Viewing user details
To inspect a user’s setup:
Open the Org Calendars tab.
Select the user you want to review.
Review their detail page.
The detail view can include:
Managed calendar details
Connected calendars
Conferencing apps
Default conferencing setup
Event types
Readiness checks for each setup area
Force refresh
Org Calendar data is cached for performance and loaded on demand.
If you think the data is outdated:
Use Force refresh on the org list to refresh workspace readiness data
Use Force refresh on a user’s detail page to refresh readiness for that specific user
Important
Refresh starts an async background update
Updated data may take a short time to appear
The last synced time helps confirm when fresh data has arrived